Online board meetings are a type of virtual meeting that requires the use of an effective video conferencing software to hold meetings. These meetings can be held from home or other places with internet connectivity. These meetings offer many benefits including improved nonprofit governance as well as more efficient times for meetings and a greater variety of participants.
The first thing to keep in mind when conducting a virtual board meeting is to double-check with the mission-driven organisation or corporation that you are a member of as well as local laws and regulations pertaining to these types of meetings. They are generally forbidden by the internal policies of mission-driven corporations as well as organizations, and may be illegal in some states or regions.
Before any virtual meeting, participants should ensure that their equipment (computer, headsets, microphones) is working properly. The organizer of the meeting should prepare an agenda and invite all participants to participate. Attach a copy of the invitation to the calendar to ensure that everyone has access to it and add notes, feedback or any other remarks prior to the date. This will make the meeting more efficient and increase participation.
Board members should adhere to the rules of an online meeting during the meeting by turning on their camera and only speaking when they are asked to speak. The chair of the meeting should invite people to take charge of the discussion and choose an observer. The chair of the board should use quick check-ins in order to ensure that everyone is on the same page and on the same page.
When the meeting is finished It’s crucial to follow-up with any action items and deadlines that were assigned in-person or posted on the online board platform. This will increase accountability and allow board members to reach out to board members who aren’t fulfilling their duties.
https://www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments