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The meticulousness of your records can help you assess the health of your company. Without them, you’ll be unable to quickly identify trends, calculate ratios or make plans for the future. These records are also required when you file tax returns and to back up the information you provide in your financial statements. These include income (profit and loss) statements and balance sheets.
The majority of states have departments of corporation or secretary of state offices that require businesses to submit an official statement of ownership. The majority have put these documents online. You can look up these records using the name of the company and the websites typically include a list of the names of the officers and directors, their addresses, and additional information about the business. Certain private firms or companies compile directories of businesses. These directories can include the city in which a company has its headquarters or where it’s registered. They also often include contact information, the main officer or officers, and an overview of the kind of business the company is involved with.
A lot of cities require that any person or company that operates an activity within the city file a registration and many cities have made these documents online. Some counties keep fictitious company name indexes where the top executives of a partnership or their addresses are listed. Certain states have a master list of all business names that are fictitious and some counties and the secretary of the state department or the corporation department have made these indexes available online.